Top 5 Trello Alternatives for Remote Teams (2025 Guide)
Comparing Briefmatic, Asana, and More for Task Management and Individual Productivity
As remote or hybrid teams evolve, they’ll often find themselves reviewing their technology stack. Trello will typically appear during this journey given its success as a productivity tool and its position as part of the Atlassian stack. While being an excellent app it's not perfect for everyone, particularly those looking for deep integrations, time blocking features or teams that have a strong asynchronous collaboration game.
Luckily, it's not the only game in town and in this blog I cover 5 fabulous alternatives to Trello for teams looking for great task management and productivity apps.
Just before we get to them though, if you’re still very new to the remote working, hybrid working or asynchronous communication models then I would recommend checking my blogs on The Best Tech Stack for Remote Working and How to Actually Do Remote Work Well in addition to this blog.
So, here are my best alternatives to Trello for remote or hybrid workers wanting to lift their productivity game;
- Briefmatic.com
- Flexible task management: Supports all task management approaches with a List view, Kanban board view and scheduler with calendar integrations for those who prefer time blocking. Excellent for those early in their productivity journey.
- Native integrations: Built-in tools for tracking tasks across Google Drive, Gmail, Slack, Figma, Microsoft Outlook and many more. Unlike most tools that require manual task entry, Briefmatic passively captures starred emails, saved Slack messages, or comments across apps like Figma and Google Docs. That’s time you get back
- Simplicity: Very intuitive, easy to use with a no friction set up process so everyone on the team can get themselves up to speed quickly.
- Ideal for: Individuals in high output hybrid or remote teams working asynchronously looking to boost their productivity or simplify workflows. Imagine a task management tool like Trello but simpler.
- Asana
- Multiple project views: Supports list, Kanban, calendar, and Gantt-style timelines for flexible task management.
- Automation and reporting: Automate routine processes and access robust dashboards.
- Strong integrations: Works with Slack, Google Workspace, Microsoft Teams, and more.
- Ideal for: Teams managing complex projects and cross-functional workflows.
- Basecamp
- Centralized collaboration: Combines to-do lists, chat, file sharing, scheduling, and message boards in a single platform.
- Automated check-ins: Helps teams stay aligned without frequent meetings.
- Simple, unified interface: Reduces app-switching and keeps all project communication together.
- Ideal for: Teams seeking a straightforward, all-in-one hub for collaboration and task management.
- ClickUp
- Highly customizable: Offers over 15 different views (list, board, Gantt, calendar, timeline, etc.), allowing teams to choose the best way to visualize and manage tasks.
- All-in-one platform: Combines tasks, docs, goals, time tracking, and chat, reducing the need for multiple tools.
- Automation: Advanced automations streamline repetitive workflows.
- Ideal for: Teams wanting flexibility and deep customization and have the time and capability to invest in setting it up.
- Monday.com
- Visual and automated workflows: Gantt, Kanban, timeline, and calendar views with ready-made and custom automations.
- Custom dashboards: Real-time, customizable notifications and reporting.
- User-friendly: Intuitive for teams that want to move beyond Trello but avoid overly complex tools.
- Ideal for: Teams wanting project tracking and workflow automation rather than individual task management.
In summary:
Small hybrid teams looking to move beyond Trello can benefit from tools like Briefmatic, Asana, Basecamp, ClickUp, and Monday.com. Each offers unique strengths or benefits. The next step is to set aside a day to spend testing each platform based on a handful of tasks or criteria before deciding which platform (s) to continue with.
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